Last updated: 24 may 2018
1. What Data Do We Collect?
Bertyn can process your personal data when you use our services and/or when you provide this information to us. Below you can find an overview of the personal data we process.
Data you provide us with:
Data collected through cookies:
Not all the above mentioned data is always collected. This depends on which service you use or subscribe to.
2. What Do We Use Your Data For?
Bertyn processes your personal data for the following reasons:
Bertyn uses personal data to send you newsletters. Newsletters are only sent when you have given us permission to do so. You always have the right to unsubscribe or to correct your data. To personalise our newsletter, we ask the following data from you:
To view, correct or delete your data, you can send an email to firstname.lastname@example.org or you can unsubscribe from the newsletter.
2.2 TO CARRY OUT OUR SERVICES
Bertyn will make use of your personal data, including your e-mail address and phone number when necessary to carry out our services. We do this to provide you with the best possible customer experience.
2.3 UPDATES ON CHANGES TO OUR SERVICES OR PRODUCTS
We like to keep our visitors and customers informed about changes to our services and products. We will use your personal data for this when necessary.
2.4 REVIEWS AND TESTIMONIALS
We are happy to receive your feedback about our products and services. When you share your opinion with us in the form of a review via the newsletter, e-mail or another similar method, your data will be collected. Bertyn may publish your review on this website. Bertyn will never publish your e-mail address, physical address, telephone number or other similar data, unless we explicitly ask your permission, with the exception of your name and/or profession. If a review has been published in your name on our website that is incorrect or that you wish to have removed, please contact us at email@example.com.
3. Cookies or Similar Technology
3.1 WHAT ARE COOKIES
A cookie is a small text file that is stored on your computer, tablet or smartphone when you first visit a website. Cookies enable us to collect anonymous information about the use of our services and to improve and adapt these to the wishes of our visitors.
3.2 THE COOKIES WE USE
Bertyn uses technical and functional cookies. We also make use of analytical cookies that do not invade your privacy. The cookies we use are necessary for the technical functions of the website and to make it user-friendly. With the help of cookies, we are also able to optimize our website for our visitors.
Functional and technical cookies:
These cookies ensure that our website and services function properly and remember your preferences. Think of language preferences, shopping carts, etc. These cookies are not used to identify individual users or visitors.
Bertyn uses Google Analytics to gain insight into how our visitors use our website. Google Analytics collects information about, amongst other things, how our website and services are being used, how much time is spent on our website or certain pages and with which type of device the website is visited.
Analytics collects the following data:
We have signed a Data Protection Agreement with Google to ensure that our data is protected properly. The above mentioned data is not linked to a natural person. We use Google Analytics with the aim of offering our visitors the best possible user experience.
3.3 HOW TO DISABLE COOKIES
If you do not want websites to store cookies on your computer, tablet or mobile device, you can disable them via your browser. Keep in mind that our website may no long work properly when you disable cookies.
Remove cookies in Microsoft Edge:
Click on the Menu icon (icon with 3 lines) on the top right hand-side. Click on the clock icon, this is the tab ‘History’. Click on ‘Erase all history’. Now you can indicate exactly what you want to delete. Check ‘Cookies and store website data’ and click on ‘Delete’. At the bottom you can indicate whether you always want to delete this data when you close Microsoft Edge.
Remove cookies in Chrome:
Click on the icon with 3 dots at the top right. Click on ‘Settings’> ‘History’ > ‘Clear browsing data’. Make sure you check ‘Delete cookies and other site data’. You can also choose the time range for the data you are about to delete. Select ‘all time’.
Remove cookies in Firefox:
Click on the icon with 3 lines at the top right. Go to ‘Options’> ‘Privacy’. Click ‘Clear your recent history.” Under ‘Details’ you can indicate exactly what you want to delete. Be sure to check ‘Cookies’. You can also indicate the time range (how far back in history you want to delete). Select ‘all’ here.
Remove cookies in Safari:
Click on ‘Safari’ at the top left of the menu bar > ‘Preferences’. At the top, choose the tab ‘Privacy’. Next, click on ‘Remove all website data’.
Remove cookies in Internet Explorer:
Click on the icon of a gear at the top right. Go to the ‘Security’ menu> ‘Delete browsing history’. Now you can indicate exactly what you want to delete. In any case, tick ‘Cookies and website data’. Click on ‘Delete’ at the bottom of the window.
4. Location Data
When you use our ‘where to buy’ or ‘sales points’ function, it is necessary, for this function to work properly and in the context of ease of use, to collect your location data. This is explicitly requested when you visit this webpage and/or make use of this function. It is possible that your (location) data is stored and processed by the provider of the map software we use, in our case Google Maps. We have no influence over this. For this reason we advise you to read the relevant privacy policies of Google Maps.
5. How Long Do We Store Data?
The above mentioned personal data is stored for as long as necessary to carry out our service and 5 years for statistical purposes. After this period, the data will be deleted, unless we have a legal obligation to store the data for a longer period of time (such as the fiscal obligation to store payment data for 7 years).
6. Sharing Your Data
6.1 WITH WHO DO WE SHARE YOUR DATA?
Bertyn does not sell your data to third parties and will only share this information when necessary to carry out our agreements with you or to comply with legal obligations. We always have General Data Protection agreements with our partners or third parties who process your data at our request. This is to ensure the same level of security and confidentiality. Bertyn remains responsible for the processing of this data.
6.2 THIRD PARTY WEBSITES
7. Privacy of Children
Bertyn does not consciously collect nor does it intend to collect data from website visitors younger than 13 years, unless we have permission from a parent or guardian. If we discover that we have unintentionally collected personal data of a child under the age of 13 without the consent of a parent or guardian, we will delete this information as soon as possible. If you are convinced that we have data of a minor without parental consent, please contact us at firstname.lastname@example.org. To prevent the collection of children’s data without parental consent we encourage parents to be involved in the online activities of their children.
8. Your Rights Regarding Your Data
You have the right to view, correct or delete your personal data.
8.1 VIEWING AND CORRECTING YOUR DATA
You can send a request for access, correction or data transfer of your personal data to email@example.com. You have the right withdraw your consent to data processing or to object to the processing of your personal data by Bertyn and you have the right to data portability. This means you can submit a request for us to send all the data we have of you. We will send this to you in a computer file.
To ensure that the request for access, correction or data transfer is submitted by you, we ask you to send a copy your ID alongside the request. Cover your passport photo, MRZ (machine readable zone, the strip with the numbers at the bottom of the passport), passport number and citizen’s number. (You can do this with the use of an app, for example.) This is to protect your privacy.
When you send a request to us, we will forward and/or adjust your personal data and/or permission without undue delay.
8.2 YOU HAVE THE ‘RIGHT TO BE FORGOTTEN’
We don’t like forgetting you, but the European General Data Protection Regulation (GDPR) grants everyone the ‘right to be forgotten’. This means that you have the right to ask us to delete all your data (provided that Bertyn has no other legal obligation to store your data for a longer period of time, such as fiscal laws requiring us to store payment data for 7 years).
If you want to have your all data erased from our systems, please contact us via firstname.lastname@example.org.
To ensure that the request for deletion is submitted by you, we ask you to send a copy your ID alongside the request. Cover your passport photo, MRZ (machine readable zone, the strip with the numbers at the bottom of the passport), passport number and citizen’s number. (You can do this with the use of an app, for example.) This is to protect your privacy.
As soon as we have received this information, we will erase your data without undue delay from all our systems.
8.3 SUPERVISORY AUTHORITY OF PERSONAL DATA
We are always ready to help if you have a complaint about how we process your personal data. We would also like to point out that under EU privacy law you have the right to file a complaint with your national supervisory or government body dealing privacy of personal data. More info about this can be found on http://ec.europa.eu/justice/article-29/structure/data-protection-authorities/index_en.htm
9. Automatic Decision Making
Bertyn does not make decisions about matters that can have (significant) consequences for customers (persons) based on automated processing systems. By this we mean that a decision is never made by computer programs, without a person, an Bertyn employee for example, authorising the decision.
Bertyn takes the security of your personal data very seriously and takes the appropriate measures to prevent misuse, loss, unauthorized access, unwanted disclosure and unauthorized modification. If you feel that your data is not properly secured or there are indications of abuse, please contact our customer service via email@example.com
12. Contact Details
Bertyn BVBA, seated at Brechtsebaan 42 Unit 70, 2900 SCHOTEN (Belgium) is responsible for the processing of personal data as shown in this privacy statement.
This privacy statement was last edited on 24.05.2018.
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